This week is “Clean out your inbox week” – the seventh year such a week has been observed. A sign of the times not only that clogged inboxes are so commonplace that people need to be rallied to clean them, but also that the task gets honoured with a whole week!
Not many people would argue that cleaning up their inbox is a good idea, and most would agree it’s a tough ask due to the sheer volume of email that arrives daily. The trickier question, which would probably leave most people wondering, is how exactly to clean inboxes out without losing important information that is likely to be needed some time in the future. Where should you put them – into an archive? into a hierarchy of folders within your mailbox? into the file system somewhere?
It’s easy to frame this as a question for individuals, and answer it in terms of what works best for the user when it comes to retrieving the emails. But in an organisational context, there must be a better approach. Emails, after all, are the bread-and-butter of interactions between an organisation and its customers, suppliers, and other partners. They contain key information relating to agreements, commitments, clarifications, and decisions – and this information belongs to the organisation. Shouldn’t it be accessible to team members so it can be discovered, reviewed, checked, and actioned? Shouldn’t it be searchable, so that anyone working on a particular project can retrieve any email relevant to the project?
We’ve designed Soup Mail to achieve exactly these things. Soup Mail provides a common repository where people can save emails to team folders, outside of their inbox. So you can have it all: a clean inbox, and easy searchable access to the emails – not only those you were party to, but the full history of emails for each project. Check us out, and sign up for a free trial account, at www.soupmail.com.